Kiosk-mode tablet
An Android tablet with a camera, mounted at the entrance and locked to the clock-in app. The app installs new versions on its own.
HR software · Time & attendance
Electronic attendance register with PIN and photo clock-in
We built an employee time and attendance system around two simple pieces: a tablet at the entrance where staff clock in with a PIN, and an admin page on the internal network where HR follows attendance live and prints the monthly report. Every record stays on the organisation's own computer.
- Clock-in in seconds
- No cloud, no subscription
- Monthly report by department
Problem
Why the paper sign-in sheet no longer works
A paper attendance book looks simple until someone actually has to rely on it. A signature proves neither who signed nor what time the person really arrived.
- Signatures filled in later, sometimes for a colleague or for a whole day at once.
- Late arrivals only get noticed if someone is standing next to the book.
- At month end, sheets are retyped into spreadsheets by hand, which takes hours.
- In an inspection or a payroll dispute, a signed sheet says nothing about the real arrival time.
Solution
The solution: PIN clock-in, backed by a photo
Employees type their PIN on the entrance tablet and tap IN or OUT. At that exact moment the tablet takes a photo, so the time and the person are tied together. The screen confirms the employee's name, so they know they were recognised. Two taps and a few seconds, and that's it.
Each clock-in shows up instantly on the admin page, which runs on the internal network and opens in any browser, on a desktop or a phone. From there HR checks who is in today, manages leave and generates the monthly report without retyping a thing.
Features
Key features
Everything you need for employee attendance tracking, in one place.
Live attendance
The list of people who have clocked in refreshes by itself, and every record carries the time and the photo taken at that moment.
Monthly report by department
The whole month on a single page: employees grouped by department, with in and out times for every day. Late arrivals and early departures are shown in red.
Leave and absences
Annual leave, sick leave, short leave passes and business-travel orders, each with its own code in the report. Weekends are not counted as leave, and people on leave are no longer flagged as unexcused absences.
Print-ready forms
Leave passes and travel orders print straight from the app, already filled in.
Individual schedules
Every employee has their own working hours, including shifts starting at 7:30, and lateness is measured against them.
Roles and permissions
Administrator, HR, director (read-only) and standard user: each sees only what they need, and photos stay hidden from roles that don't need them.
Today at a glance, on your phone
How many people clocked in today, how many were on time and how many were late, with name search and department filters, right in the phone's browser with nothing to install.
Multiple sites
Each entrance gets its own tablet, all of them write to the same register, and reports stay shared and grouped by department.
Security
Security and data protection
Photos and arrival times are personal data, so protecting them was a design requirement from day one.
No cloud
The software runs on a computer inside the internal network. Data never leaves the building, and the register keeps working without internet access.
Photos with an expiry date
They are deleted automatically 45 days after that month's payroll is paid, backups included.
Logged photo access
Every time a photo is opened, the log records who opened it and when. Only the roles that need photos can see them.
Encrypted backups
Automatic encrypted backups every night, kept for three months.
Activity log
Every addition, change or deletion of employees, leave or clock-ins is recorded with the name of the person who made it.
Protected PINs
PINs are stored as hashes, so they can't be recovered even by someone who copies the data file.
Deployment
Deployment: from unboxing to the first clock-in
No dedicated server, no per-user licences and no subscription.
- 1
The computer
An ordinary Windows PC that stays switched on inside the internal network.
- 2
The tablet
An Android tablet with a camera, mounted at the entrance in kiosk mode.
- 3
The employees
Enter names, departments and schedules; each employee gets a PIN.
- 4
Done
From day one you have the electronic register, monthly reports and exports.
What you need
- A Windows computer and an internal network
- One or more Android tablets with a camera
- No internet, no subscription, no per-user licences
Gallery
Screenshots
Real screenshots from the application. Employee names have been blurred.
FAQ
Frequently asked questions
Does the attendance register work without internet?
Yes. The software runs on a computer inside your internal network and the tablet only talks to that computer. You don't need an internet connection or a cloud subscription.
What happens to employee photos?
They are used only to confirm the clock-in and are visible only to authorised roles. Every view is logged, and photos are deleted automatically 45 days after that month's payroll, backups included.
Can we use it across several sites?
Yes. Each entrance or site gets its own tablet, and every clock-in lands in the same register and the same department reports.
What does a demo look like?
We bring a ready-to-use tablet, add a few employees and you clock in on the spot, in a demo of about twenty minutes at your premises.
Want a similar solution for your organisation?
We'll walk you through the software and tailor it to your processes. Write to us or call 0740 902 102.
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